In recent times, there has been a gradual upsurge in the demand for Web conferencing services. Today, more and more organisations are realising the benefits that virtual meetings offer. Such organisations are more than willing to incorporate this newest technology into their businesses. Web conferencing is not only an ideal alternative to expensive business trips but also the perfect solution, when the need is to connect with a larger audience at remote locations, instantly.
With the advent of Web meetings, conferencing methods have moved to the next level. The reason for it being that now organisations are not required to send their business delegates to other countries or host delegates from other countries for official meetings or conferences. This leads to successful elimination of the expenses associated with conventional meetings like renting a venue or travelling or food expenses. Moreover, virtual meetings help to save a considerable travelling time, which can ideally be used by employees for other important work. This helps to increase the overall productivity of an organisation. According to an independent survey, it was found that organisations save as much as 50 to 80 percent of their cost by conducting web meetings when compared to traditional meetings. Additionally, virtual meetings assist organisations to become environmentally responsible.
Teleconference is another conferencing solution that has been put to use by a number of large organisations. However, its use was limited to them only, owing to their high costs. However, today, there are a host of service providers in the market, who provide teleconferencing services along with other conferencing services to both, large and small firms, depending on their need and at highly-competitive prices. The benefit that teleconference provides is that all attendees of the teleconference can collaborate in real-time without being required to leave their offices. This means that the host of the conference can connect and communicate with stakeholders located in different places at any time, using simple desktop or browser-based or applications.
The requirement to host a web conference is broadband Internet connection and conferencing software. Since, the Internet is easily accessible from anywhere and at any time, it gives a level of comfort to participants to attend the conferences from any place. Participants can review conferencing sessions from the recordings provided by the conferencing service providers, on request. The recordings help to accumulate valuable insight of the conference for further references. In addition, it serves as a record on the participation level of the members in the group.
Quite often, organisations are required need to conduct meetings with their clients or partners or colleagues remotely located and in different time zones; for such cases, employing web meetings is a great solution. Another huge benefit of conducting a web conference is that an organisation can earn valuable carbon credits by reducing its carbon emission rate. Since virtual meetings eliminate the need of travelling, this helps to save energy and thereby the environment, eventually. Therefore, organisations can enjoy multiple benefits by choosing web conferencing solutions and experience excellent communication with remotely located stakeholders.